Field service software for small business
- Hourly rate to charge
- $88.75
- Overhead carried by each billable hour
- $36
- Cost of a billable hour, before margin
- $71
Every figure on this page is computed from the inputs entered, by the method stated below it. FlatRateBook publishes no labor rate, no markup, no tax rate and no survey: the defaults are a worked example to replace with your own costs.
Field service software for a small business earns its keep in one place: the number on the invoice matches the number the job was priced at, and both match what the hour actually cost. The platforms sold to the trade are built for the dispatcher with twenty vans on a map, and a two-van company buys the map and uses the invoice. What a small field service company needs from its software is small and exact: a rate per hour that carries the overhead and the margin, an invoice that adds the labor, the parts and the trip charge the same way every time, a report of what was done, and the customer record all three hang off. This guide is about that, and the free field service pricing calculator on this site works the hourly rate with no account.
Try the free field service pricing calculator Free to use. No account, no card, no trial clock.
The rate first, from your own costs
The software's first fact is what an hour has to bill: the loaded technician cost, the overhead per technician per week spread over the hours actually billed, and the margin on top. A small company that skips this prices from the competitor down the road and finds out at year end whether it worked. The calculator on this site works it from your figures and publishes none.
The invoice and the report, the same arithmetic every call
Labor hours at the rate, parts at your markup, sales tax at your rate on the parts, the trip or diagnostic charge, one total: the invoice is the same sum every time, and the report of the visit records the techs, the hours on site, the parts and the follow-up. Worked on the page, they are right on the tablet before the customer signs.
The customer record everything hangs off
Customers, jobs, the rate a job was priced at, the invoice it produced and the report of the visit belong together, and a small company's software has to keep them together without a dispatcher to file them. The paid plan does that, brands the paperwork and exports it; the free tools do the arithmetic.
Field service software for small business: common questions
What is the best field service software for a small business?
The one whose arithmetic you can check. For a company with a few vans the job is the rate per hour, the invoice for the call, the report of the visit and the customer record they hang off; scheduling twenty vans on a map is a different product at a different price. FlatRateBook does the first and does not pretend to do the second.
How much does field service software cost for a small business?
The platforms price per user and per tier: Housecall Pro Basic is $59 a month billed annually or $79 billed monthly for one user, and Essentials is $149 or $189 for five (housecallpro.com/pricing, read 2026-09-03). FlatRateBook Pro is $59 a month for the whole crew, and the three tools on this site are free with no account.
Is there free field service software?
The three tools on this site are free and need no account: the field service pricing calculator, the service invoice and the service report, each computed on the page and printable as it stands. FlatRateBook Pro adds the record: customers, jobs, invoices and reports kept together, your name on the paperwork and export.
FlatRateBook Pro
Keeping what you make
The tools are free forever. Pro turns them into the book: every customer and every job kept, the rate the call was priced at and the invoice it produced filed against it, your name and logo on the paperwork, no watermark, and an export when the accountant asks.
- Download as PDF
- No FlatRateBook watermark
- Save every invoice and report and reopen it later
- Your company name and logo on the invoice
- Export every invoice and report in one go
- Invoice-sent and follow-up-due reminders emailed to your customers
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$59per month, whole crew
Start FlatRateBook Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Field service software for small business?
Tell us what your service calls need and we will tell you straight whether FlatRateBook Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.
Cite or embed this figure
On the worked example, a $35 loaded technician hour with 25 billable hours a week and $900 of weekly overhead costs $71 per billable hour and has to bill $88.75 an hour to clear a 20% margin, every figure shown separately.
Field service pricing calculator (Hourly rate to charge): $88.75, FlatRateBook, worked example.
Cite as: "Field service software for small business, FlatRateBook", updated 2026-09-03, https://flatratebook.com/field-service-software-for-small-business/.